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6)

What are the key elements in a document that require revision? Briefly describe each.

(extra credit 10pts extra credit)
  • 10/10
    10/10
    by Romell Chaney
    Romell Chaney's answers

    Evaluate content 

    Evaluate organization

    Evaluate Style

    Evaluate readability 

     

    Evaluate content - Content should address the central question of who, what, where, when, why and how within the range and parameters of the given assignments. 

    Evaluate Organization - Decide on a direct or indirect approach. Use any of a wide variety of organizing principles. Pay special attention to transitions. Make sure your conclusion reflects your introduction. 

    Evaluate Style - Style is created through content, organization, word choice, and grammatical structures. Ensure consistency in style. In case of collaboration with other writers, unify the document across the different authors' styles of writing. 

    Evaluate Readability - Make your writing clear and concise, not complex and challenging. Determine the approximate reading level using the TOOLS menu of a word processing program. Choose words which you perceive as appropriate for the audience. 

    Word count: 135 words
  • 10/10
    10/10
    by Jasmine Jordan
    Jasmine Jordan's answers
    • Format - Format involves the design expectations of author and audience. If a letter format normally designates a date at the top, or the sender's address on the left side of the page before the salutation, the information should be in correct location. 
    • Facts - Workers are responsible for examining every article before it gets published and consulting orginal sources to make sure that information in the article is correct. This can involve making phone calls to the people who were interviewed for the article. Fact checking also involves looking facts up in the encyclopedia, directories, atlases, online sources and other standard reference works. 
    • Names - There are no more embarrasing error in business writing than to misspell someone's name. To a writer, and some other readers, spelling a name "Michelle" instead of "Michele" may seem like a minor matter, but to Michele herself it will make a big difference. Attribution is one way we often involve a person's name, and giving credit where credit is due is essential. 
    • Spelling - The negative impact on your reputation as a writer, and its perception that you lack attention to detail or do not value your work, will be hard to overcome. In addition to the negative personal consequences, spelling errors can become factual errors and destroy the value of content. 
    • Punctuation - Punctuation marks are the traffic signals, signs, and indications that allow us to navigate the written word. They serve to warn us in advance when the transition is coming or the complete thought has come to an end. A period indicates the thought is complete, while a comma signals that additional elements or modifiers are coming. 
    • Grammer - Learning to use good, correct standard English is more of a practice than an event, or even process. Grammer involves the written construction of meaning from words and involves customs that evolve and adapt to usage over time. Because grammer is always evolving, none of us can sit back and rest assured that we "know" how to write with proper grammer.
    Word count: 340 words
  • 10/10
    10/10
    by Sherita Tuck
    Sherita Tuck's answers

    Grammar- making sure the subject and verb are correct

    Making sure that your modifiers are in the right place

    Make sure it is professional. You have to make sure you understand the assignment.

    Don't have run on sentences. You don't want to have long sentences that don't make sense.

     

     

    Word count: 46 words
  • 10/10
    10/10
    by Eddie Williams
    Eddie Williams's answers
    • Format: Format involves the design expectations of author and audience.
    • Facts: Make sure your facts are accurate 
    • Names: Correct spelling of names
    • Spelling: Correct spelling of all word are important.  It builds confidence.
    • Punctuation: Punctuation serves as warnings when a transition is coming.
    • Grammar: Grammar involves the written construction of meaning from words and involves customs that evolve and adopt to usage over time.
    Word count: 60 words
  • 10/10
    10/10
    by Toi Wright- Anders
    Toi Wright- Anders's answers
    • Revise Big Words and Long Phrases-Big words can clutter your writing with needless jargon that may be a barrier to many readers. Even if you know your audience has significant education and training in a field, you may need to include definitions and examples as effective strategies to communicate meaning.

     

    • Evaluate Long Prepositional Phrases-A prepositional phrase is a phrase composed of a preposition (a “where” word; a word that indicates location) and its object, which may be a noun, a pronoun, or a clause. Prepositional phrases are necessary—it would be difficult to write without them—but some add to the bottom line word count without adding much to the sentence.

     

    • Delete Repetitious Words- Some level of repetition is to be expected and can be beneficial. It is also important to be consistent in your use of words when precise terminology is appropriate. However, needless repetition can make your document less than vigorous and discourage readers.

     

    • Eliminate Archaic Expressions or References- Some writing has been ritualized to the point of cliché and has lost its impact. For example, consider “Heretofore, we have discussed the goal of omitting needless words.” Heretofore is an outdated word that could easily be cut from the previous sentence.

     

    • Avoid Fillers-Like, you know, like, you know what I mean, ahh, umm, and all the fillers you may use or hear in oral communication have, well, little or no place in the written representation of the spoken word. Review your writing for extra words that serve the written equivalent of “like” and omit them. They do not serve you as an author, and do not serve the reading audience.
    • Eliminate Slang- Many college professors can give examples of e-mails they have received from students that use all the modern characteristics of instant message and text abbreviation combined with a complete disregard for any norms of grammar or spelling, resulting in nearly incomprehensible messages. 

     

    • Evaluate Clichés- Clichés are words or phrases that through their overuse have lost their impact. That definition does not imply they have lost their meaning, and sometimes a well-placed cliché can communicate a message effectively.

     

    • Emphasize Precise Words- Concrete words that are immediately available to your audience are often more effective than abstract terms that require definitions, examples, and qualifications. All these strategies have their place, but excessive use of abstractions will make your document less than precise, requiring additional clarification that can translate to work for you as the author and, more importantly, for your readers.

     

    • Evaluate Parallel Construction- When you are writing in a series or have more than one idea to express, it is important to present them in similar ways to preserve and promote unity across your document.Parallel construction refers to the use of same grammatical pattern; it can be applied to words, phrases, and sentences.

     

    • Obscured Verbs-Business writing should be clear and concise. If the meaning is obscured, then revision is required. One common problem is the conversion of verbs into nouns with the addition of suffixes like: -ant,-ent, -ion, -tion, -sion, -ence, -ance, and ing. Instead ofhiding meaning within the phrase “through the consolidation of,” consider whether to use the verb forms “consolidated” or “consolidating.”

     

    • The “Is It Professional?” Test -Finally, when revising your document with an attention to detail, you simply need to ask the question: is it professional?

     

     

    Word count: 553 words